Annual Accounts

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Preparing and filing Annual Accounts
A summary of the basic rules on filing Annual Accounts is enclosed below. It applies to all Annual Accounts irrespective of whether any Annual Accounts filing exemptions apply to the content of the Annual Accounts.

1. What does a set of Annual Accounts include?
Generally, Annual Accounts must include:
(a) a profit and loss account within the Annual Accounts
(b) a balance sheet signed by a director within the Annual Accounts;
(c) an auditors' report signed by the auditor within the Annual Accounts (if appropriate);
(d) a directors' report signed by a director or the secretary of the company;
notes to the Annual Accounts; and
(e) group Annual Accounts (if appropriate).

2. Do all companies have to deliver their Annual Accounts to Companies House?
All limited and public limited companies must send their Annual Accounts to Companies House. If they are eligible and wish to, medium-sized, small, very small and dormant companies may prepare and file 'abbreviated Annual Accounts'.

3. What period must the Annual Accounts cover?
A company's first Annual Accounts cover the period starting on the date of incorporation, not the first day of trading. They end on the accounting reference date (ARD) or up to 7 days either side of that date. Subsequent Annual Accounts start on the day after the previous Annual Accounts ended. They finish date for the Annual Accounts on the accounting reference date or up to 7 days either side of it.

4. How long do I have to file my company's first Annual Accounts?
If you are filing your company's first Annual Accounts and they cover a period of more than 12 months, your Annual Accounts must be delivered to the Registrar within 22 months of the date of incorporation for private companies and 19 months for public companies or 3 months from the accounting reference date, whichever is longer.

5. How long do I normally have to file my Annual Accounts?
Unless you are filing you company's first Annual Accounts the time normally allowed for delivering Annual Accounts to Companies House is:
(a) for a private company, 10 months from the accounting reference date;
(b) for a public company, 7 months from the accounting reference date.

6. What if the Annual Accounts are delivered late?
There is an automatic civil penalty for late filing of Annual Accounts. The amount is dependant on how late the Annual Accounts arrive and whether the company is private or public.