Annual Reports and Accounts

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Preparing and filing Annual Reports and Accounts
A summary of the basic rules on filing Annual Reports and Accounts is enclosed below. It applies to all Annual Reports and Accounts irrespective of whether any Annual Reports and Accounts filing exemptions apply to the content of the Annual Reports and Accounts.

1. What does a set of Annual Reports and Accounts include?
Generally, Annual Reports and Accounts must include:
(a) a profit and loss account within the Annual Reports and Accounts
(b) a balance sheet signed by a director within the Annual Reports and Accounts;
(c) an auditors' report signed by the auditor within the Annual Reports and Accounts (if appropriate);
(d) a directors' report signed by a director or the secretary of the company;
notes to the Annual Reports and Accounts; and
(e) group Annual Reports and Accounts (if appropriate).

2. Do all companies have to deliver their Annual Reports and Accounts to Companies House?
All limited and public limited companies must send their Annual Reports and Accounts to Companies House. If they are eligible and wish to, medium-sized, small, very small and dormant companies may prepare and file 'abbreviated Annual Reports and Accounts'.

3. What period must the Annual Reports and Accounts cover?
A company's first Annual Reports and Accounts cover the period starting on the date of incorporation, not the first day of trading. They end on the accounting reference date (ARD) or up to 7 days either side of that date. Subsequent Annual Reports and Accounts start on the day after the previous Annual Reports and Accounts ended. They finish date for the Annual Reports and Accounts on the accounting reference date or up to 7 days either side of it.

4. How long do I have to file my company's first Annual Reports and Accounts?
If you are filing your company's first Annual Reports and Accounts and they cover a period of more than 12 months, your Annual Reports and Accounts must be delivered to the Registrar within 22 months of the date of incorporation for private companies and 19 months for public companies or 3 months from the accounting reference date, whichever is longer.

5. How long do I normally have to file my Annual Reports and Accounts?
Unless you are filing you company's first Annual Reports and Accounts the time normally allowed for delivering Annual Reports and Accounts to Companies House is:
(a) for a private company, 10 months from the accounting reference date;
(b) for a public company, 7 months from the accounting reference date.

6. What if the Annual Reports and Accounts are delivered late?
There is an automatic civil penalty for late filing of Annual Reports and Accounts. The amount is dependant on how late the Annual Reports and Accounts arrive and whether the company is private or public.